Aztec Learning Center
Practical answers for the modern workplace.
White papers, case studies and field notes from the team that manages print, technology, AV, communications and amenities for offices across the Northeast.
Sep 27, 2026
How Your Print Billing Works: Meters, Reads, and Your Invoice
Your copier doesn’t keep a diary. It keeps one number. Here’s how that number becomes your invoice, and why an estimated read never costs you extra.
Sep 4, 2026
A3 vs. A4: Which Copier Size Does Your Office Actually Need?
Most offices buy a bigger copier than they need. How to tell whether your floor needs A3 or A4 — paper size, scan throughput, footprint, and what it costs.
Aug 19, 2026
The Coffee Run Is Costing You More Than Coffee
People do not walk fifteen minutes for caffeine — they walk because the breakroom is not worth staying for. What actually makes a workplace breakroom work, and where the Starbucks Lua from Aztec BaristaSuite fits.
Jul 31, 2026
Who Actually Updates Your Screens?
Workplace screens go stale because nobody owns the weekly update — and the login leaves with whoever set it up. How to staff signage, and what to hold a fully managed provider to.
Jul 27, 2026
How to Meet Your Workplace's Water Needs
Why sparkling water took off, how bottleless systems actually work, and what to weigh before adding one to your office or school — plus where the Waterlogic S4 and Aztec AquaSuite fit.
Jul 7, 2026
Beyond the Machine: Why Workplace Coffee Works Better as a Managed Service
Buying a great coffee machine is the easy part. Keeping it pouring great coffee for three years — supplies, servicing, descaling, the accidental office barista — is the part worth handing off.
Jun 30, 2026
Right-Sizing Your Office Coffee: Matching the Machine to How Your Team Works
The most common office-coffee mistake isn't the brand — it's the size. Here's how to match a machine to your headcount, your traffic, and the way your team actually drinks coffee.
Jun 23, 2026
Bean-to-Cup, Demystified: What Separates Premium Office Coffee From the Rest
"Bean-to-cup" gets used as a synonym for "fancy." It's actually a specific thing — and the differences explain why some office coffee tastes like a café and some tastes like a compromise.
Jun 16, 2026
Why Coffee Is Quietly Becoming Your Most Important Office Amenity
The perks that actually bring people back to the office tend to be the small, daily ones. Here's why coffee has become workplace infrastructure — and what mediocre coffee really costs.
Jun 2, 2026
What Should I Look For In A Commercial Office Coffee Machine?
Selecting the right commercial coffee machine for your office environment requires careful evaluation of capacity, maintenance requirements, and operational efficiency to ensure optimal productivity and employee satisfaction.
May 28, 2026
How Can Document Workflow Automation Improve My Business Efficiency?
Document workflow automation transforms how businesses handle paper-intensive processes, reducing manual tasks by up to 80% while significantly cutting operational costs and eliminating bottlenecks in your document management systems.
May 21, 2026
Are Office Printers A Security Risk For My Business Network?
Discover the security risks posed by office printers and learn essential strategies to protect your business network from cyber threats.
May 7, 2026
How Can I Reduce My Office Printing Costs Without Sacrificing Quality?
Discover proven strategies to cut your office printing expenses by up to 40% while maintaining the professional document quality your business demands.
May 4, 2026
Aztec Customer Portal Walkthrough: Giving Modern Offices More Control
A video walkthrough of the Aztec customer portal — how office managers and IT leaders log service requests, track equipment, and cut downtime across locations.
May 1, 2026
What Are The Hidden Costs Of Owning A Copier Or Printer?
Beyond the initial purchase price, copiers and printers can drain thousands from your budget through maintenance, consumables, and operational inefficiencies that many businesses overlook.
Apr 23, 2026
Why a Consultative Approach Matters: How Aztec Helps Modern Offices Work Smarter
Discover how Aztec’s consultative approach helps offices reduce costs, improve workflows, and right‑size technology for long‑term success.
Apr 16, 2026
Should You Use One Provider for All Your Office Technology?
Explore the benefits and challenges of using a single provider versus multiple vendors for office technology to optimize your IT strategy and costs.
Apr 9, 2026
Should I Buy From A Local Dealer Or The Manufacturer?
Making the right purchasing decision for your office equipment can significantly impact your operational efficiency, budget, and long-term business success.
Apr 2, 2026
How IT and Operations Can Align on Hardware Strategy
Learn how IT and Operations can align on hardware strategy to reduce costs, improve efficiency, and create better employee experiences.
Mar 26, 2026
When Is It Time to Upgrade Your Office Computers?
Discover key signs that indicate it's time to upgrade your office computers and learn how strategic upgrades can enhance productivity and security.
Mar 19, 2026
Avoid Overbuying: Smarter Hardware Planning for Modern Businesses
Avoid costly hardware overbuying with smarter planning. Discover how to align technology investments with actual usage and enhance business efficiency.
Mar 12, 2026
How to Connect a Multifunction Filtration System to a Water Source: A Complete Guide for Modern Offices
Learn how to properly connect a multifunction water filtration system to your office water source for optimal performance and safety.
Mar 9, 2026
What Is Chewable Ice? How Does It Compare to Ice Cubes, Ice Chips, and Shaved Ice?
Discover why chewable ice is becoming a preferred choice in modern workplaces for its texture, cooling efficiency, and versatility in enhancing beverage experiences.
Feb 26, 2026
Do I Need to Go Out to Bid?
Discover when to issue an RFP, its benefits, and risks, and how to strategically evaluate your office technology and service contracts effectively.
Feb 19, 2026
What Are the Different Print Service Contract Billing Models — and Which One Actually Makes Sense for Your Business?
Understand different print service billing models and choose the best one for your business to optimize costs, efficiency, and predictability.
Feb 13, 2026
Lifecycle Management for Office Computers: A Smarter Strategy for Modern Businesses
Discover how proactive lifecycle management for office computers enhances efficiency, security, and budget predictability while reducing downtime and long-term costs.
Feb 5, 2026
What Are the Common Contaminants in My Water?
Learn about common water contaminants in New England and how Aztec’s bottleless water systems help offices improve water quality and sustainability.
Jan 22, 2026
Do I Need to Upgrade to a Copilot+ PC? A Practical Guide for Modern Businesses
Discover if upgrading to a Copilot+ PC is right for your business with our practical guide on AI-ready hardware and strategic technology planning.
Jan 16, 2026
How to Choose the Right Cloud VoIP Provider: A Practical Guide for Modern Businesses
Discover the top benefits of Cloud VoIP and why modern businesses are moving beyond traditional phone systems to embrace flexible, scalable, and cost-effective cloud communication solutions.
Jan 8, 2026
What Are the Benefits of Cloud VoIP? Why Businesses Are Moving Beyond Traditional Phone Systems
Discover the top benefits of Cloud VoIP and why modern businesses are moving beyond traditional phone systems to embrace flexible, scalable, and cost-effective cloud communication solutions.
Dec 18, 2025
Try Before you Buy: What Businesses Should Know About Aztec's Water Filtration Systems
Can you demo a workplace water system before you commit? How Aztec's free AquaSuite trial, powered by Waterlogic, lets you test taste and performance first.
Dec 12, 2025
What Speed Multi-Function Printer (MFP) Should I Buy? A Comprehensive Guide for Offices and Workspaces
Find the right speed multifunction printer (MFP) for your office with Aztec's comprehensive guide, balancing speed, cost, and workflow efficiency.
Dec 5, 2025
What Are the Benefits of Using Workspace Booking Software and Hardware?
Discover the benefits of using Skedway's workspace booking solutions to optimize office space, enhance productivity, and support hybrid work environments. Transform your workplace with Aztec's expert guidance.
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Nov 20, 2025
Is It Better to Lease or Purchase IT Hardware?
Lease or buy your IT hardware? How refresh cycles, cash flow, and support obligations should shape the decision for laptops, servers, and office equipment.
Nov 13, 2025
What Type of Accessories Do I Need for My Copier? A Complete Guide for Offices and Home Offices
Copier accessories are workflow tools, not extras. A guide to finishers, trays, and feeders — and which ones actually earn their place in your office.
Nov 6, 2025
What Finisher Do I Need for My Copier? A Guide to Smarter Printing and Productivity
Find the perfect copier finisher to boost your office productivity with Aztec's comprehensive guide to smarter printing and professional document handling.
Oct 29, 2025
The End of Windows 10 Support - Am I Ready?
Prepare for the end of Windows 10 support with strategic migration planning to ensure your business remains secure and productive. Learn best practices and how Aztec can assist.
Oct 22, 2025
Is Your Meeting Room Ready for Hybrid Collaboration?
Learn the key elements of a hybrid-ready meeting room: audio, video, collaboration tools, and network. See how Aztec helps design, deploy, and support meeting rooms that work seamlessly for both remote and in-person participants.
Oct 14, 2025
What is the Best Business Phone?
Discover why Fanvil phones are the best choice for modern business communications, offering advanced features, compatibility, and cost-efficiency for organizations of all sizes.
Oct 8, 2025
What Is Reverse Osmosis (RO)? A Clear Look at Better Water for Your Workplace
Discover how reverse osmosis provides superior water purification for your office, ensuring healthier, safer, and better-tasting hydration with Aztec’s AquaSuite bottle-less water systems.
Oct 2, 2025
What Does a Printer or Copier Service Contract Cover?
Discover what a printer or copier service contract covers—including labor, parts, toner, drums, and maintenance. Learn exclusions, differences by plan, and how Aztec tailors contracts to keep your office running.
Sep 24, 2025
Can You Get a Service Plan for Bottle-Free Water Coolers?
Yes, you can get a service plan for bottle-free water coolers. Learn how Aztec’s AquaSuite Powered by Waterlogic delivers maintenance, cleaning, and filter changes for one low monthly fee—plus a free trial guarantee.
Sep 17, 2025
What is the Best Drinking Water for Your Workplace?
Discover the best drinking water options for your workplace—bottled coolers, filter systems, fountains, and more. Learn how Aztec’s Water Program powered by Waterlogic delivers fresh, safe, and sustainable hydration with full-service support.
Sep 10, 2025
What Is the Difference Between a Toner and Drum? Do I Need Both?
Confused about toner vs. drum in your laser printer? Learn the key differences, why both are essential, and how Aztec helps businesses cut costs with smarter print supply strategies.
Sep 3, 2025
Warranty vs. Service Plan: What’s the Difference, and Which Does Your Business Need?
Discover the difference between a warranty and a service plan for office technology. Learn what each covers, why service plans matter, and how Aztec helps businesses reduce downtime and maximize productivity.
Aug 27, 2025
Print Supplies 101: What They Are, Why They Matter, and How to Keep Your Office Running Smoothly
Discover the different types of print supplies—toner, ink, drums, fusers, and more—and learn how Aztec helps businesses optimize printing costs and efficiency.
Aug 20, 2025
What Are Consortium Contracts? A Complete Guide for Organizations
Discover what consortium contracts are, how they work, and how Aztec helps schools, libraries & nonprofits save money and simplify technology purchasing.
Aug 13, 2025
Multifunction Printer vs. Single Function Printer: How to Choose the Right Printer for Your Business
Learn to choose between multifunction and single-function printers.
Jun 26, 2025
Should Your Business Choose a BYOD Meeting Room Setup or a Native Conferencing System?
This guide explores the evolution of the workplace, the pros and cons of each solution, and how to determine the best fit for your organization.
Mar 14, 2024
How to Select the Right Copier for your Business Needs
Learn how to choose the right copier for your business needs. Evaluate your printing needs and check out the key features to look for before making a purchase.
Feb 15, 2024
Streamlining Communication with eGoldFax
Discover how eGoldFax and follow-me printing can transform your business communication and printing processes, boosting efficiency, security, and sustainability in today's dynamic work environment.
Jan 18, 2024
Demystifying Cloud Voice and UCaaS
Discover the benefits of cloud voice and UCaaS for modern businesses, from scalability and cost-effectiveness to integrated communication and collaboration tools.
Jan 18, 2024
Exploring Follow-Me Printing: Revolutionizing Modern Workplaces
Discover the strategic investment potential of follow-me printing—unleashing unmatched versatility, creativity, and connectivity for a streamlined and cost-effective workplace.
Jan 4, 2024
Unleashing Synergy: The Role of Audio-Visual Solutions in Hybrid Team Collaboration
Unlock the potential of hybrid work with AV solutions that enhance collaboration, boost productivity, and improve work-life balance. Discover how to integrate AV tech for seamless teamwork.
Dec 14, 2023
Aztec Joins the Consortium
Aztec joins The Consortium, a leading imaging channel think tank, to propel digital transformation in the office technology industry
Oct 26, 2023
Aztec Named 2023 "Elite Dealer" by ENX Magazine
Aztec has been named to ENX Magazine's 2023 Elite Deal list. This annual award honors the nation's top office technology dealers.
Oct 12, 2023
How to Nudge Employees Back to the Office
Discover the benefits of returning to the office and how Aztec can streamline your hybrid work strategy for improved productivity and collaboration.
Sep 21, 2023
$1 Out or FMV?
Discover the differences between Dollar Buyout and FMV leases to choose the best option for your IT strategy and budget. Learn how Aztec can help you decide.
Sep 1, 2023
3 Ways Cloud Communications Benefit Your Business
Cloud-based communications systems offer three advantages over hard-wired, on-premises legacy phone systems: They help you maintain better contact with your high touch customers. They enable you to attract new talent and optimize productivity based on their individual needs. They reduce costs and eliminate surprise expenses.
Aug 23, 2023
3 Top Printer Problems and How to Solve Them
Expert Tips from Aztec to Keep Your Printer Running as It Should
Aug 8, 2023
How the Dealer Bests the Big Box Store
Consumable supplies like printer ink and toner require recurring replenishment, and selecting the right model can be the difference between a seamless print and a pre-meeting headache. When it comes to purchasing toner, many people immediately think of big box retailers for convenience and a wide product selection. However, there are significant advantages to buying toner from a specialized dealer who knows your equipment.
Jul 26, 2023
12 Secrets for Effective IT Management with a Remote Workforce
Top Challenges Remote Work Poses for IT Leaders and Aztec's Practical Solutions
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