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What is the Best Drinking Water for Your Workplace?

By   ·  3 minute read
 
Why Drinking Water Matters in the Modern Workplace
  

Clean, accessible drinking water is one of those things every workplace needs but often doesn’t think about until there’s a problem. Whether it’s keeping employees hydrated, creating a welcoming environment for clients, or ensuring compliance with health and safety standards, water plays a bigger role than most businesses realize.

  

But with so many options available—bottle coolers, personal water bottles, filter coolers, taps, fridge dispensers, and fountains—the question arises: What is the best drinking water solution for your business?

 The answer depends on your environment, the size of your workforce, and how you balance convenience, cost, and sustainability. In this article, we’ll break down the main drinking water options, their pros and cons, and why partnering with Aztec through our Water Program powered by Waterlogic can take the guesswork out of the process.
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The Main Drinking Water Options for Businesses

Bottled Water Coolers

Bottled water coolers are one of the most familiar solutions. They use replaceable jugs of water that are delivered regularly, providing consistently fresh water in hot or cold options.

Pros:

  • Simple to install—no plumbing required.

  • Fresh water with every new bottle.

  • Portable and can be moved to different office areas.

 Cons:

  • Requires regular delivery and storage of heavy bottles.

  • Environmental impact from plastic bottles.

  • Can be more costly over time compared to plumbed-in systems.

Individual Water Bottles

Employees often bring their own water bottles—whether reusable or disposable—to work. Some companies even provide branded reusable bottles as part of wellness initiatives.
Pros:

  • Promotes sustainability when reusable bottles are encouraged.

  • Employees control their own hydration.

  • No installation or service cost.

Cons: 

  • Relies on employees filling bottles themselves.

  • Disposable bottles increase waste.

  • No centralized solution—can feel less professional in client-facing areas.

Filter Coolers (Point-of-Use Systems)

Filter coolers connect directly to a water line and filter tap water on demand. Systems like those from Waterlogic, offered through Aztec, combine advanced filtration with hot and cold-water options.
Pros: 

  • Unlimited supply of filtered water—no need for bottles.

  • Environmentally friendly with reduced plastic waste.

  • Lower long-term cost after installation.

  • Sleek, professional look for modern offices.

Cons:

  • Requires plumbing and professional installation.

  • Higher upfront investment compared to bottled coolers. 

Tap, Fridge, and Drinking Fountains

Some businesses rely on existing building water sources like taps, fridge dispensers, or wall-mounted fountains.

Pros:

  • Minimal additional cost if infrastructure is already in place.

  • Convenient in high-traffic or public areas (e.g., gyms, schools).

  • No ongoing delivery needs.

 Cons:

  • Tap water may not taste as good or inspire confidence in employees.

  • Limited functionality compared to modern coolers (no sparkling water, hot options, etc.).

  • Maintenance responsibility falls on the business.

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Beyond the Basics—The Importance of Maintenance and Service

No matter what water solution you choose, maintenance is crucial. Over time, dispensers can accumulate bacteria, filters need replacing, and systems must be sanitized to ensure the safety of your employees and clients.
  

This is where Aztec’s service plans stand apart. By combining our local expertise with Waterlogic technology, we offer:

  • Regular cleaning and sanitization of coolers and dispensers.

  • Filter replacements to maintain fresh-tasting, high-quality water.

  • On-demand service and repairs, ensuring minimal downtime.

Unlike “set it and forget it” water systems that leave businesses to handle issues themselves, Aztec takes a proactive approach—ensuring your workplace water is always safe, clean, and reliable.

The Aztec Water Program (Powered by Waterlogic)

Choosing the right water solution doesn’t have to be overwhelming. With Aztec’s Water Program, businesses can count on a consultative, personalized process: 

  1. Assessment of Needs – Our sales consultants work with you to evaluate your team size, water usage, and workplace setup.

  2. Customized Recommendations – We suggest the right system for your functionality, practicality, and demand—whether that’s a plumbed-in filter cooler, a compact bottle cooler, or a hybrid approach.

  3. Free Trial – Experience the system in action before committing, giving you peace of mind.

  4. Small Monthly Fee – We handle everything—installation, cleaning, filter replacement, and service—so your team can stay hydrated without hassle. 

This full-service program makes it easy to upgrade your drinking water without worrying about logistics, maintenance, or surprise costs.

Comparing Options at a Glance

 

Water Solution

Pros

Cons

Best For

Bottled Water Cooler

Easy to install, portable

Delivery/storage needed, less eco-friendly

Small to medium offices without plumbing access

Individual Bottles

Low cost, sustainable if reusable

No centralized system, disposable waste

Small offices, supplemental solution

Filter Coolers (Plumbed)

 

Unlimited supply, eco-friendly, professional

Higher upfront cost, requires plumbing

Medium to large offices, modern workplaces

Tap/Fridge/Fountains

 

Low cost if infrastructure exists

Quality and taste vary, minimal functionality

Public spaces, gyms, schools

 So, What’s the Best Drinking Water for Your Business?

The truth is there’s no one-size-fits-all answer. The best drinking water solution depends on your priorities:

  • If convenience and portability matter most → bottled water coolers may be the way to go.

  • If sustainability and long-term cost savings are key → a plumbed filter cooler is the best choice.

  • If your business already has infrastructure in place → taps and fountains can suffice.

  • For employee independence → reusable bottles supported by a central system work well. 

But the most effective solution for many businesses today is a hybrid model—a filter cooler as the main hydration point, supplemented by employee water bottles.

Partner with Aztec for a Smarter Water Solution

At Aztec, we believe water shouldn’t be an afterthought. A well-planned drinking water system supports productivity, wellness, and sustainability—all while projecting a professional image for your workplace.
  

With our Water Program powered by Waterlogic, your business gains:

  • Access to the latest water filtration technology.

  • A consultative partner who designs the right solution for your space.

  • A fully managed plan that keeps your water fresh, safe, and worry-free.

Ready to discover the best drinking water solution for your business?

👉 Contact Aztec today for a free trial of our Water Solutions and let’s build a healthier, more hydrated workplace together.